Corporate events are those events where all the business partners, employees, and clients are gathered for some purpose. These events are most probably for the larger audiences or events such as conference, meetings or holiday parties. The event can also be held for launching or marketing a new product, rewarding employees, and business partners or introducing new strategies related to business. Radiance Vision, an event management company in Mumbai believes that hosting the perfect corporate function requires planning. There are five essential elements for the accomplishment of your event. Ignoring any of those key points can ruin everything.
Selecting the Venue
Before planning other things, the first thing is to select the venue for the event. Your venue should be as nearby as possible to your corporate headquarters and readily available to your guests. If you are planning for music and live entertainment, make sure that you speak to the management about the details before you book. The details should contain the timings, rules, noise limit etc. because some venues have strict policies on noise levels after a certain time. It is not necessary for your event venue to have a catering service but it helps if it does else you can outsource it.
The more services that a potential corporate venue can offer you are much better. Make sure that the management knows about the number of people attending the event to serve all the guests efficiently.
Choosing the Event Theme
While choosing the theme of your event make sure that it reflects the events nature and guests. The dress code will be according to the theme. If it is formal event then tie and Blazers would be compulsory, especially for high-level executives. For other corporate events like parties, smart casuals are sufficient. Corporate events can also be fancy dress affairs or mask cocktail parties. You can also check online for other good examples of themes that suit the size of your guest list and your venue. Make sure you are clear with any dress code requests on your event invitation to avoid embarrassing your guest when they arrive incorrectly prepared.
Hiring the Entertainment
For entertainment are you thinking about live music or DJ? Find a local entertainment agency and view their talent list. Speak to your agency and check out their YouTube channel for videos of their talent performing before you make your booking. Working with a talent agent will ensure you band turns up, all the equipment is there and you get the performance you pay for with no hassle. It is also necessary that the people in the party enjoy the source of entertainment.
Choosing the Caterer
The catering is a very important because good food will make your guests remember the event, and help get prospective clients interested in working with your company. Your service completely depends on your budget. So start by working out your budget and taking your head count before getting in touch with the caterer. When selecting the caterer, don’t forget to check out their profiles on social media and look at their Google reviews. This will help you to know how their caterer service and the food are. If the past clients are happy, they will give the review for sure. Once you have the right caterer, make sure that you give them the correct head count and then ask them about food options tailored to your event and theme. Try to get a wide variety of foods available and remember to tell the caterer about any special food request your guests may have.
Hiring a Professional
If you want to take the hassle out of the planning process, then hire a professional event planner. A planner will have industry partnerships that can earn you discounts on your costs, offsetting the cost of the planner’s fees. Stay stress-free on the day and hire a professional to take care of everything.
The Final Thought
Planning the perfect corporate event is not as challenging as you think if you hire a professional event planner or consult an event management company. With a little help, you can ensure everything runs smoothly on the big day. Take the stress out of the situation by following the five tips. Hold the corporate event of a lifetime that gets you recognition and praise for your efforts.
We are from Radiance Vision. If you want your event to be successful then do contact us.